Many believe cloud computing is the companys future. Instead of owning your own server and machines, cloud computing equipment uses a third party location, which users connect to the Internet.
First, what is an Internet fax? Traditionally, fax machines take a document, convert it to an electronic signal and send it to another fax machine, where the fax in the original document is in the receivers hand. This requires three things a fax machine at both ends and a telephone line. An Internet Fax replaces all of these.
Because someone sends a fax to an Internet fax user, the process is identical. First, a fax is sent to a phone number, which is connected to a server, just like in cloud computing. The server sends the document over the Internet. But instead of printing a copy every time, an internet fax can be received as an attached email or viewed on an online control panel. Sending an Internet Fax is also very easy. Using the fax control panel, the recipients phone number is written and with a mouse click the fax is sent. The fax will be received at the other end, no matter what fax the recipient uses Internet or fax.
How is this related to cloud computing?
The companys desire to switch to cloud computing is based on a few different goals reduce equipment costs and allow access to data regardless of location. Computer equipment is expensive and the servers cost even more. Servers require constant environmental specifications to work optimally and maintenance is expensive. Even though they are kept, the servers still break and require a technician to call 24 hours a day, seven days a week, in case of failure. These techniques are also expensive. And of course, technology is outdated, requires new servers, new environmental specifications and more training for the expensive technologies to service this new equipment.
More and more companies today work with distributed workers and establish virtual offices. They have employees working from different locations but still need access to important tasks held by the company. Professionals are also much more mobile than before thanks to the technology.
Because of these things, companies have found it easier to focus their energy on what they do best and allow a third party to manage their tasks. A simplified form is e mail. Traditionally, e mail would be downloaded to the users computer, usually via a program like Outlook. Spam and virus, however, occurred, infected computers, took advantage of holes in Microsoft Windows and created a big mess. It was not only that, but the e mail was only available if you were on your computer. How much easier is it to use Gmail, with its own virus scanners, junk files and servers compared to retrieving hundreds of spam emails, which may or may not be infected? So if switching to host database has so many benefits, how about other daily business applications and data servers?
It is the idea that companies switch to this model. Here the users have small laptops. They log on to third party servers, which are probably tampered with in any climate controlled warehouse in Silicon Valley. From these servers, they send and retrieve all the information they need for their business. And just like it becomes a person with a 600 computer a branch for a company. This person does not need a landline phone for a phone or a separate line for the fax. There is no fax, no toner, no ink, no paper and no storage box for toner, ink and paper, and no repair or replacement costs for office equipment. This person may not even need a physical office, saving the rental costs. In short, the costs are greatly reduced.
Internet Fax creates a bridge between the paper world for the traditional fax and the electronic cloud computing, Internet driven world. If a fax has to be sent, a cloud dependent user logs on the Internet Fax site, encloses the document and the traditional fax user receives the paper document. In response, the traditional user sends a document to the Internet fax number and the cloud computing user receives the fax as an e mail. Traditionists get their paper, Internet fax users carry less equipment, and everyone is happy.